May 1-3, 2023   |    Louisville, KY

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Health & Safety Protocols

The American Gem Society (AGS) is excited to see you at Conclave!

We place the health and safety of our community above all else. That’s why we’ve taken steps and implemented guidelines and policies to help support a safe and comfortable experience. We will continue to update you here as safety standards evolve. Please review the protocols below for more information about what you can expect at Conclave.

COVID-19 Event Safety and Responsibility

As COVID-19 continues, AGS is both cautiously optimistic and prepared to manage our in-person events with the health, safety, and well-being of all event participants.  Event participants include but are not limited to, member and non-member attendees, speakers, sponsors, guests, press, AGS staff members, and service providers (“participants”). All participants are expected to abide by our Code of Conduct and all policies in effect for the event.

We will continue to monitor and update safety precautions regularly and coordinate with trusted national resources, state and local public health agencies, and the hotel hosting our event. In all cases, we will continue to assess the risks in the area local to the event and the status in the United States.

We reserve the right to modify these policies and procedures at any time given the rapidly changing nature of the current global pandemic.

COVID-19 Notice and Waiver

As part of the Conclave Registration Terms and Conditions, AGS will require event registrants to understand that in-person conferences are taking place during COVID-19. Registrants are required to acknowledge to these terms and conditions, which include the waiver information. The waiver language is listed below:

As COVID-19 continues, AGS will continue to monitor and update safety precautions regularly and coordinate with trusted national resources, state and local public health agencies, and the hotel hosting our event. In all cases, we will continue to assess the risks in the area local to the event and the status in the United States; however, AGS cannot guarantee that participants will not become infected with COVID-19. Event participants include but are not limited to, member and non-member attendees, speakers, sponsors, guests, press, AGS staff members, and service providers (“participants”).

By registering for Conclave 2023:

  • I acknowledge the contagious nature of COVID-19;
  • I voluntarily assume the risk that I may be exposed to or infected by COVID-19 by attending the AGS event which exposure or infection may come from the actions, omissions, or negligence of myself and others, including, but not limited to, all participants of the event;
  • I acknowledge that such exposure or infection may result in personal injury, illness, permanent disability, or death; and hereby release, covenant not to sue, discharge, and hold harmless AGS, its employees, agents, and representatives, of and from any injury to me resulting from being exposed to or infected by COVID-19 in connection with my attendance at an AGS event (including claims based on the actions, omissions, or negligence of AGS, its employees, agents, and representatives).

Face Coverings Recommended

To maximize protection and prevent possibly spreading it to others, attendees are recommended to wear a face covering while attending events related to Conclave.

Face Coverings Recommended

To maximize protection and prevent possibly spreading it to others, attendees are recommended to wear a face covering while attending events related to Conclave.

Optional Daily Health Screenings

To better ensure your safety, AGS is using a health screening service, which provides monitoring and screening for COVID-19 symptoms. Completion of these check-ins daily before attending Conclave is recommended. Check back for updates on this service as we get closer to the event.

Optional Daily Health Screenings

To better ensure your safety, AGS is using a health screening service, which provides monitoring and screening for COVID-19 symptoms. Completion of these check-ins daily before attending Conclave is recommended. Check back for updates on this service as we get closer to the event.

Increased Sanitization and Hygiene

Conclave has worked closely with the Omni Louisville Hotel to implement cleaning and sanitization standards. It is the responsibility of everyone to maintain personal hygiene, including washing hands frequently. Hand sanitizing stations will be available throughout Conclave.

Increased Sanitization and Hygiene

Conclave has worked closely with the Omni Louisville Hotel to implement cleaning and sanitization standards. It is the responsibility of everyone to maintain personal hygiene, including washing hands frequently. Hand sanitizing stations will be available throughout Conclave.

Follow All Signage and Direction

Operational adjustments may occur throughout the event. Please adhere to all signage and direction from the event team. 

Follow All Signage and Direction

Operational adjustments may occur throughout the event. Please adhere to all signage and direction from the event team. 

FREQUENTLY ASKED QUESTIONS:

If you are unable to attend due to COVID-19, please submit your request for a refund to experience@ags.org.

Proof of vaccination or negative COVID-19 test is not currently required to attend Conclave.

We are thrilled to offer a variety of hands-on classes made possible by one of our sponsors, GIA. To ensure the health and safety of our community, additional protocols may be in place for those who wish to attend a hands-on class. Check back for updates as we get closer to the event.

We are fully committed to creating an environment where the AGS community can come together while prioritizing health and safety. Our current health and safety protocols are listed above. Check back for updates as guidance will continue to evolve as we get closer to the event. 

By registering for Conclave, each attendee agrees to comply with all health and safety protocols. These protocols are included in Conclave event communications where appropriate, including the event mobile app.