This 2027 Conclave Networking Booth Sponsorship Agreement (the “Networking Agreement”) is contingent upon Sponsor’s successful registration for the 2027 Conclave event (“Event”) and is therefore governed by the terms and conditions of that registration, and is by and between the American Gem Society (“AGS” or “Host”) and you, the individual registering as a Sponsor at the 2027 Conclave event (hereinafter, “Sponsor” or “you”). If you are acknowledging and agreeing to this Networking Agreement on behalf of another, it is your responsibility to ensure that the person attending Conclave is aware of and accepts the terms in this Networking Agreement, and you warrant that you have made the other party aware of these terms and that they have accepted and agreed to these terms.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein and of other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, Sponsor hereby agrees as follows:
Networking Booth Sponsorship Details
The 2027 Conclave Networking Booth Sponsorship will provide an opportunity to highlight Sponsor’s products and services to a targeted, engaged audience. In addition, this sponsorship will enhance Sponsor’s visibility within the industry with personal interactions and conversations that spark business opportunities. Following submission of this Networking Agreement and payment of the Sponsor fee, Sponsor will receive a confirmation email with the steps to complete the Conclave attendee registration. To register additional attendees, click here.
Networking Booth Sponsorship
Sponsorship includes:
2027 Fee – Single Networking Booth Sponsorship (see Note):
Double Networking Booth Sponsorship (Optional Upgrade)
Sponsor may elect to reserve a Double Networking Booth to increase visibility and engagement within the Networking Area.
The Double Networking Booth Sponsorship includes:
2027 Fee – Double Networking Booth Sponsorship (see Note):
Note for Gold and Diamond Level pricing: Any level changes prior to the Conclave 2027 event will result in an adjusted invoice. Balances will be due within ten (10) calendar days of invoice date.
Effective Date, Term, Payment, and Termination
This Networking Agreement is effective as of the date it is submitted and full payment of the Sponsor fee is made via the Event site, unless otherwise agreed to by Host (“Effective Date”). If Host agrees to an alternate payment method or timeline and the Sponsor fee is not received accordingly, this Networking Agreement shall automatically terminate, and participation will no longer be available to Sponsor. This Networking Agreement shall remain effective until the Event ends on May 5, 2027, or until terminated by Sponsor or Host. Sponsor may terminate this Networking Agreement at any time by notifying Host in writing sent by email to [email protected]. Upon termination by Sponsor, Sponsor will be refunded pursuant to the Refund and Cancelation Policy herein, and Host’s duties under this Networking Agreement shall immediately cease. Host may terminate this Networking Agreement by notifying Sponsor in writing or by email. Upon termination by Host, Sponsor will be refunded that portion of the Sponsorship Fee pro-rated for the amount of time remaining in the sponsorship period.
Refund and Cancelation Policy
All cancelation notices must be in writing and sent by email to [email protected]. Cancelation requests made any other way, such as by phone or verbally, will not be accepted, and your refund is based on the date your written notice is received:
If the event is canceled by Host, you will receive a full refund to the original form of payment as applicable. Please note it may take up to ten (10) business days for such a refund to be processed. If you have any questions, please email [email protected].
Conclave Promotion, Publicity, and Advertising
Host shall have the right to pre-approve any promotional activity including any news release, public announcement, advertising, or any form of publicity pertaining to the Event and any artwork or other items created by Sponsor for use in promotional activities or otherwise in accordance with the terms of this Networking Agreement. Host agrees that its approval shall not be unreasonably withheld. Sponsor shall have a limited, nonexclusive, nontransferable, non-sublicensable license to use the Conclave logo for advertising and promotional activities in accordance with the terms of this Networking Agreement. All use is subject to the terms of this Networking Agreement including Host’s right to approve or reject each individual use. The Conclave logo remains property of Host and any use shall inure to the benefit of Host. No right, title or interest in or to any Host marks is transferred herein other than the limited license to use the Conclave logo in accordance with the terms of this Agreement. Use of any other Host mark requires additional permission from Host.
Limited License
AGS grants Sponsor a limited license to use any of the artwork on the AGS Event website for the purpose of promoting the Event and linking Sponsor’s promotional materials to the Event website. AGS reserves the right to approve all Conclave promotional material created by Sponsor. Sponsor grants AGS a limited license to use Sponsor’s logo on the AGS Event website, in Event promotional materials, and at the Event. Sponsor may not use AGS trademarks, trade names, service marks, or logos without the prior written consent of AGS.
Sponsor Logo
In order for Host to promote Sponsor, Sponsor must provide program information, including the Sponsor’s logo. The logo must be high resolution (300 dpi) with a transparent background. Accepted file types are EPS, PNG, or PDF. Upon submission of Networking Agreement and payment of Sponsor fee, Host will provide Sponsor with instructions to submit the program information and logo.
Networking Area/Termination of Sponsorship
Networking Area is defined as the Event hotel’s meeting/function areas dedicated for Sponsor booths and attendee interaction. Host reserves the right to cancel and refund Sponsor’s payment due to unforeseen circumstances that may arise from changes in federal, state, local, or venue rules or regulations that reduce, restrict, or limit the amount of networking space per sponsor originally contemplated. Host shall assess the impact of such changes and notify affected Sponsor as soon as reasonably possible. Sponsorship priority shall be determined based on membership level.
Sponsor Content, Materials and Property, Assumption of Risk
You are responsible for all content, material, and property including without limitation all personal property, gems, diamonds, articles, jewelry, material, and any and all other property while attending the Event or during transit to or from the Event. You understand that the Networking Area is not intended for the use of displaying or storing gems and gemstone jewelry (“Product”), and that Host strongly discourages Sponsor from having Product present within the Networking Area. You expressly assume all risks associated with, resulting from, or arising in connection with your participation or presence at the Event, including, without limitation, all risks of theft, loss, harm, damage, or injury to the person including death, and personal property whether caused by negligence, intentional act, accident, act of God or otherwise. You accept all and sole responsibility for your property and you hereby release, indemnify, and hold harmless Host, affiliates, employees, directors, successors, assigns, any Event facility, and hotels, from any and all risks, losses, damages, and liabilities described in this paragraph. Host at its sole discretion reserves the right to remove, relocate, or restrict any content, materials, or personal property displayed or distributed at the Event.
Confidential Agreement
Sponsor and its respective employees and agents will not disclose the terms and conditions of this Networking Agreement to any third party unless required to do so by a court of competent jurisdiction and only after prior written notice to AGS.
